Chromebook Solution RFP

With many Rhode Island schools making the choice to utilize Chromebooks, RISTE members asked that we submit a public RFP for the purchase of Chromebooks as a consortium.

The result was a joint Cooperative Procurement by the members of the Rhode Island Society of Technology Educators(RISTE) and the Northern Rhode Island Collaborative(NRIC).

Any Rhode Island school can take advantage of the pricing offered under this consortium agreement.

CDWG was awarded the contract after careful evaluation.  The information below offers additional details about the RFP and the process.

Any questions can be forwarded to RISTE ( or your CDWG representative.

RISTE Chromebook Solution 2014

RISTE's goal is for every member’s Google implementation to be a success.

RISTE is looking for a solution-based initiative rather than a commodity based contract.
Proposals will be evaluated on how well they will provide the best implementation solution,
which often requires additional services. Project management and successful coordination of
the entire project process from initial purchase by RISTE members to deployment and ongoing support of the Chromebook solution are needed. RISTE is looking for a vendor that can provide a total ecosystem integrating devices, software solutions, professional development, and ongoing support throughout the life of the contract beyond initial roll out.

Ability for the firm to provide a solution for replacement and repair of hardware and software in a timely manner to ensure that there is minimal impact to the learning process.

The following documents were posted publicly on July 14, 2014 and emailed to the vendors listed below.

RISTE_RFP_Chromebook solution 2014.pdf

Exhibit C_RISTE_RFP_Chrombook solution 2014.xlsx

(Vendors:  CDWG, SHI, PCMG, ePlus, HubTech, CDI, GovConnection, Tiger Direct, Newmind, Promevo, Troxell, Insight, Arey Jones-Educational Solutions, Whalley Computer Associates, and Dell | Preferred Public Sales.)

Questions from vendors were allowed from 7/14 - 8/1 and answers shared on RISTE website.

The deadline for submission of sealed proposals was August 8 at 4pm at the NRIC offices.

Six proposals were received by NRIC staff by the deadline.

Four members of the RISTE evaluation team opened and recorded the proposals at 9am on Oct. 20.  Proposals were received from ePlus, CDI, Hub Technical, CDWG, Whalley Computers, and SHI.

Proposals were scored on:  Pricing (50%), Quality of Response (20%), Exhibit A response (10%), References (10%), and Warranty-Service (10%)

The review team recommended an award to CDWG.

Chromebook Solution 2014 - Completed Scoring Rubric.pdf

CDWG Response to RISTE - Chromebook Solution.pdf

***Please note that prices can fluctuate over time and models change.  To get up to date pricing please contact your CDWG sales rep.

September 17, 2014 the RISTE Board of Directors voted to accept the RFP proposal offered by CDWG.

Chromebook Award Announcement 2014.pdf